Mon - Fri 8:00am to 4:30pm  

Mon - Fri 8:00am to 4:30pm  

Child Care Assistance (Day Care)

Program Overview:

The Child Care Assistance program is an income-based reimbursement program for low-income families who earn 300% or less of the Federal Poverty level.

To qualify parents must be employed or in receipt of Temporary Assistance and participating in an approved activity in which they demonstrate a need for child care. Child care assistance is also available to high school students enrolled in secondary education, grandparents and other relatives who have custody of children, foster care parents, and special needs children.

Eligibility Criteria:

The family’s eligibility for child care assistance is based on the need for care, household size and household gross income. The household must be programmatically eligible and financially eligible and must also use an eligible provider.

Income eligibility: Family must earn less than 300% of the Federal Poverty Level (FPL) for their household size.

Household Size Annually 300% FPL
1 $43,740
2 $59,160
3 $74,580
4 $90,000
5 $105,420
6 $120,840

Eligible Provider:

  • • Validly licensed Day Care Centers or properly registered School-Age Child Care program.
  • • A registered Family Day Care
  • • A licensed Group Family Day Care
  • • A legally exempt provider of Family Child Care or In-Home Child Care enrolled with a legally exempt enrollment agency
  • • A legally exempt provider of group child care enrolled with a legally-exempt EA

How to Apply:

  • • Print the application located in document section at the bottom of this page.
  • • Call (315) 867-1233 and request an application be mailed to you.
  • • Pick up an application in the lobby of Herkimer County Office Building located 301 N. Washington St., Herkimer, NY

Return the completed application by:

  • • Mailing to Herkimer County Department of Social Service, 301 N. Washington St. Suite 2110, Herkimer, NY 13350
  • • Drop completed application in the drop box located in the lobby of Herkimer County Office Building located at 301 N. Washington St., Herkimer, NY
  • • Fax completed application to (315) 867-1528
  • • Email the completed application to

Parent Fees:

As part of NYS regulations all non-temporary assistance families receiving low income child care assistance must pay a portion of the child care expense to their chosen child care provider. This payment is called the Parent Fee or Family Share. The actual amount will vary according to the family’s income and household size but will be a minimum of $1.00 per week.


Child Care Assistance FAQs

Q. What are the age guidelines for Day Care?
A. Infants to under 13 years of age. A child with special needs of any age may be eligible for Day Care Assistance. Documentation from a medical or mental health professional must be provided.

Q. Must a Day Care provider be registered in order to qualify for Child Care Assistance?
A. No. An informal child care provider such as a relative, friend of the family, or a trusted neighbor must receive department approval. Registered providers are paid at a higher rate, but unregistered providers also qualify.

Q. How are providers reimbursed?
A. Providers submit documentation to the Day Care Unit on a monthly basis. The documentation consists of a time sheet indicating the child’s name, age and days of care. Upon receipt of this documentation, the Day Care Unit processes payment.

Q. Does Child Care Assistance cover parents who are enrolled in a college program?
A. No.

Q. Does part-time work qualify?
A. An applicant/client must work an average or minimum of 10 hours per week.

Q. Do other custodial relatives qualify for Child Care Assistance?
A. Yes. Only the child’s income is considered. Documentation of custody must be provided.

Q. Does an individual need a child support order to receive Day Care Assistance?
A. As of May 15, 2004, the individual must actively pursue child support/child care monies in order to qualify.

Q. How does someone become a registered day care provider?
A. Contact Mid-York Child Care Coordinating Council at 1-888-814-5437

Q. Are foster care parents eligible for Child Care Assistance?
A. Yes. Foster children are eligible while the foster parent(s) works and/or if care is needed to protect a child’s placement. Household income is not considered.

School Intervention Program

Child Preventive Services and the SIP Program provide supportive assessment and referral services to Prevent the placement of a child into foster care ,Return a child currently in foster care to his/her parents sooner than would otherwise be possible and to Prevent the re-placement of a child into foster care

Child Protective Services

Each county in New York State has a Child Protective Services (CPS) Unit, which investigates reports of suspected child abuse and neglect received from the New York State Child Abuse and Maltreatment Register (Hotline) located in Albany.

Child Support Services

The Child Support program provides custodial parents with assistance in obtaining financial support and medical insurance coverage for their children by locating parents, establishing paternity, establishing support orders and collecting and distributing support payments.

Foster Care

Foster Care is provided to children under the age of 18 who are in need of an alternate living arrangement.

Home Energy Assistance Program

In an effort to help income eligible individuals cope with higher fuel bills of winter, NYS participates in the Federal funded "Home Energy Assistance Program", commonly known as HEAP.

Indigent Burials

The Commissioner of Social Services is responsible for the burial of any Herkimer County resident that meets the criteria outlined in the Indigent Burial Policy adopted by the Herkimer County Legislature on September 11, 2019.

Managed Care

Herkimer County currently has a mandated Medicaid Managed Care program through three Medicaid Managed Care health plans.


Medical Assistance is help for people who cannot pay for all of their medical care.

Person in Need of Supervision (PINS) Diversion Program

The Family Support PINS Diversion Program began in February 2003 and is the point of entry for PINS Diversion services in Herkimer County. Services provided include a formal assessment, in home counseling, case management, family support, respite and mentoring for at-risk youth.

Supplemental Nutrition Assistance Program

SNAP, a program of the US Department of Agriculture, is provided to insure that the nutritional needs of income eligible persons are met.

Temporary Assistance

Temporary Assistance is temporary help for needy adults and children. If an applicant is unable to work, can't find a job or his/her job does not pay enough, Temporary Assistance may be able to pay for some household expenses.

Alternatives in Long Term Care Program

The Alternatives in Long Term Care Program provides a central access point to long term home care services for all Herkimer County residents with chronic long-term home care needs.

Child Care Assistance (Day Care)

Day care assistance is an income eligible program available to assist working parents. The Day Care Unit keeps a current listing of registered day care homes in Herkimer County, which is available to the general public.

Adoption Services

Services range from assessing a child to securing an adoptive home, to assisting parent(s) under appropriate circumstances to surrender a child, to the recruitment and evaluation of prospective adoptive parents.

Adult Protective Services

Adult Protective Services is a service provided to individuals who are 18 years of age or older, Unable to protect his/her own interests due to lack of awareness or incompetence, Incapacitated due to a physical or mental impairment , In danger of being harmed or threatened with harm , Have an unmet need such as failure to receive adequate food, shelter, or clothing, Have no one willing or able to assist responsibility

Analyzing People, Brainstorming, Business Analyzing People Brainstorming Business

Employment Assistance

The goal of the Employment Unit is to help applicants and recipients of Temporary Assistance and the Supplemental Nutrition Assistance Program benefits to achieve self-sufficiency.

Come Share in the Treasure that is Herkimer County

Herkimer town flag on a lamp post in the fall.

Visitor Information

View more
Statue in fall foilage.

Business Information

View more
Photo of old wooden bridge in summer.

Resident Information

View more

County Calendar of Events

View more